Calendar Settings
Manage your iCal subscription feed for syncing scheduled jobs to Google Calendar, Apple Calendar, or Outlook.
How to Access
- Go to Settings > Calendar.
iCal Subscription Feed
The calendar settings page lets you generate an iCal subscription URL that syncs your scheduled jobs to any calendar app that supports iCal feeds.
Generating a Token
- Click Generate Token.
- A subscription URL appears. Click Copy URL to copy it to your clipboard.
- Add this URL as a subscription calendar in your calendar app.
See Calendar Sync for step-by-step instructions for Google Calendar, Apple Calendar, and Outlook.
What Syncs
Your iCal feed includes:
- Job name as the event title
- Start and end dates/times
- Job status (active, completed, cancelled)
- Assigned team members
Events update automatically when you change job details in Service Invoice Pro. Your calendar app refreshes the feed periodically (typically every few hours).
Regenerating a Token
If you need a new subscription URL — for example, if you shared the old one accidentally:
- Click Regenerate Token.
- Confirm when prompted.
- Copy the new URL and update your calendar subscription.
The old URL stops working immediately. Anyone using it will no longer see your events.
Revoking Access
To stop syncing entirely, click Revoke Token. This deletes your subscription URL and removes all synced events from external calendars on their next refresh.
Tips
- Keep your subscription URL private — anyone with the link can see your job schedule.
- If events stop appearing in your external calendar, check that the subscription is still active and try re-adding the URL.
- Only the account owner can manage the calendar subscription token.
Related
- Calendar Sync — setup instructions for Google Calendar, Apple Calendar, and Outlook
- Schedule — overview of the built-in calendar
- Scheduling Jobs — how to add dates and times to jobs