Maintenance Log

Keep a maintenance history for each piece of equipment to track repairs, services, and associated costs.

Adding a Maintenance Entry

1. Open the equipment profile you want to log maintenance for.
2. Click Add Maintenance Entry.
3. Fill in the details:
   • Date — when the maintenance was performed
   • Type — e.g., Routine Service, Repair, Inspection, Replacement
   • Description — what was done (e.g., “Oil change and blade sharpening”)
   • Cost — the total cost of the maintenance
   • Performed by — who did the work (team member or external vendor)
4. Click Save.

Viewing Maintenance History

Each equipment profile has a maintenance history section showing all logged entries in chronological order. You can see:

• Date and type of each service
• Description of work performed
• Cost of each entry
• Running total of maintenance costs

Why Track Maintenance

• Prevent breakdowns — regular maintenance logs help you spot equipment that’s overdue for service.
• Track total cost of ownership — maintenance costs combined with depreciation give you the true cost of owning each piece of equipment.
• Make replacement decisions — when maintenance costs exceed the equipment’s value, it may be time to replace it.

Deleting Entries

Maintenance entries can be deleted if logged in error. Deleted entries are soft-deleted and can be restored.

Related

• Managing Equipment — equipment profiles and details
• Equipment Reports — depreciation and cost analysis