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EquipmentManaging Equipment

Managing Equipment

Create profiles for each piece of equipment your business owns. Track its condition, cost, and usage over time.

Adding Equipment

  1. Go to Equipment and click Add Equipment.
  2. Fill in the equipment details:
    • Name — e.g., “John Deere Z530M Zero-Turn Mower”
    • Type — e.g., Mower, Trimmer, Truck, Trailer
    • Serial number (optional)
    • Purchase date and purchase price — used for depreciation calculations
    • Condition — New, Good, Fair, Poor
    • Hourly usage rate — the cost per hour to use this equipment (used in job costing)
  3. Click Save.

Equipment Profiles

Each equipment profile shows:

  • Details — name, type, serial number, condition
  • Financial info — purchase price, current depreciated value, hourly rate
  • Maintenance history — linked maintenance log entries
  • Usage — jobs and invoices this equipment has been used on
  • Loan status — whether the equipment is currently loaned out

Linking Equipment to Jobs

When creating or editing a job, you can link equipment to it. This tracks which equipment was used and calculates usage costs based on the hourly rate and duration.

Equipment usage also appears on invoices when billing for equipment time.

Editing and Deleting

Click on any equipment profile to edit its details. You can update condition, hourly rate, or any other field at any time. Deleting equipment is a soft delete — it can be restored if needed.

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