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SettingsInvoice Settings

Invoice Settings

Configure your invoice number prefix, default tax rate, and payment terms.

These defaults apply to all new invoices you create. You can always override them on individual invoices.

How to Update

  1. Go to Settings > Invoice.
  2. Adjust the fields below.
  3. Click Save Changes.

Invoice Number Prefix

The prefix that appears at the beginning of every invoice number.

  • Default: “INV-”
  • Maximum length: 20 characters
  • Example: With prefix “INV-” and sequence 42, the invoice number is INV-00042

You can change this to anything that fits your business — for example, “SI-” or your company initials.

Next Invoice Sequence

The number that will be assigned to your next invoice. The sequence auto-increments with each new invoice.

  • Default: 1
  • Minimum: 1
  • Display: Padded to 5 digits (e.g., 1 becomes 00001)

The page shows a preview: “The next invoice will be numbered: [PREFIX][SEQUENCE]”

Changing this may create duplicate invoice numbers. Use with caution.

Default Tax Rate

The tax rate that is pre-filled when you create a new invoice.

  • Default: 0%
  • Range: 0% to 100%
  • Precision: Up to two decimal places (e.g., 8.5%, 7.25%)

Set this to your local tax rate to save time. You can always change the tax rate on individual invoices. See Tax & Discounts for how tax is calculated.

Default Payment Terms

Payment terms that are pre-filled on new invoices. These are visible to your customer on the invoice and in the customer portal.

  • Default: empty (no terms)
  • Example: “Payment is due within 30 days of invoice date.”

Enter your standard payment terms here so you don’t have to type them on every invoice.

Tips

  • If you’re starting with existing invoice numbers from another system, set the Next Invoice Sequence to continue from where you left off.
  • The tax rate is stored precisely — entering 8.5 means exactly 8.5%, not a rounded value.
  • Only the account owner can update invoice settings.
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